Purchasing / Receiving Inventory Supervisor

SUMMARY

Directs warehousing activities for organization by performing the following duties personally or through subordinates.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following -

Deputize for Manager, Purchasing and Supplies when absent. Responsible for complete Inventory of Stores. Monthly inventory of items must be completed by 2nd. Day of each month. Receiving and checking all incoming supplies with invoices. Must ensure a high level of security is kept at all times and all containers are locked and secured at the end of each day. Establishes operational procedures for activities such as verification of incoming and outgoing shipments, handling and disposition of materials, and keeping warehouse inventory current. Inspects physical condition of warehouse and equipment. Prepares work order for repairs and requisitions for replacement of equipment. Confers with department heads to ensure coordination of warehouse activities with activities of other functions such as production, sales, records control, and purchasing. Directs salvage of damaged or used material. Participates in planning personnel safety and warehouse protection activities. Fills in any staffing gaps. Spot checks items to identify A) Overages, B) Shortages C) Items not moving. Notify Manager, Purchasing and Supplies immediately of all out-of-stock items for replacement. Notify Manager, Purchasing and Supplies and relevant Department Managers when pars are low for items with a long lead time to avoid shortages and thus emergency orders.

Specific tasks and assignments are as follows -

Requisition, Local Research & Order, Unloading and Stocking

 If in stock, pull from stock and post.  Make or arrange delivery of goods to Departments.  If not in stock, research on Island, get quotes, execute purchase order and place order.  Forward executed purchase order to Manager, Purchasing & Supplies.  Local purchasing trips to George Town twice weekly.  Enter invoices into Receiving Record Spreadsheet.  Unload goods and stock shelves, enter location into counter point system.  Make sure all requisitions are signed and entered into point of sale.  Assure the general cleanliness of the premises.

Other duties as may be assigned from time to time.